Monument council to consider five-year OpenGov software purchase capped at $388,592
The proposed platform would connect finance, payroll, permitting and other town operations. Staff’s estimated $170,754 in annual benefits includes the value of staff time, not just cash savings.
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Monument’s Town Council is scheduled to consider a five-year purchase of OpenGov software, with the initial 2027 authorization capped at $388,592. The proposed platform would connect financial management, payroll, utility billing, permitting and other town operations. The council’s agenda lists the resolution for consideration at its Nov. 16 meeting.
The system would cover budgeting, grants, human resources, procurement and contracts, capital projects, permitting and licensing, code enforcement and utility billing, alongside the town’s existing asset-management service. Staff says the goal is to connect departments that now rely on separate software, spreadsheets and manual steps. Finance and permitting are priorities for a phased rollout, which staff expects to take about 12 months for full integration. Existing systems would remain in use during migration and testing, and staff says legacy tools would be retired only after replacement modules are validated, according to the [staff memo](https://monumentco.api.civicclerk.com/v1/Meetings/GetAttachmentFile(fileId=9476>).
The proposed $388,592 first-year cap includes $149,788 for software, $231,604 for implementation and professional services, and up to $7,200 for travel. The resolution separately lists a $381,392 quote for the new enterprise purchase, excluding the town’s existing asset-management subscription, which it prices at $21,973.68 for 2027. Staff says that subscription is outside the initial authorization request. The resolution would allow the town manager to finalize contract documents only within the cap and after required legal, financial, technology, cybersecurity, accessibility and records-management reviews, as specified in the proposed resolution.
Ongoing software costs would be separate from the initial implementation spending. Staff projects annual subscription costs, including existing asset-management software and support, of $184,964.73 in 2028, $194,220.22 in 2029, $203,648.08 in 2030 and about $214,118 in 2031, according to the staff memo.
Staff estimates the system could return 2,230 work hours a year, valued at $170,754, through reduced administrative work and other efficiencies. That is a projected annual benefit, not cash savings already achieved or a planned staffing reduction. The estimate also includes assumed benefits from more competitive purchasing and consolidating a human-resources software subscription, the town’s return-on-investment summary says.